Job application email in Kenya: examples for 5 jobs
Updated 16 October 2026 · Soma kwa Kiswahili
When a Kenyan job ad says "send your CV to hr@...", the email is the first thing the employer reads. Many are skimmed in seconds, and some are filtered by subject line before a person sees them. Keep it short, follow the ad exactly, and make one or two real points about you.
The subject line
Use exactly what the ad asks for. If it gives a job title or reference number, put it in, then your name: Application for Cashier – Ref: QM/CSH/09 – Wanjiru Kamau. A wrong subject can mean your email is never opened.
The email in five parts
- Greeting: "Dear Hiring Manager," unless the ad names a person.
- Which job you're applying for, and where you saw it.
- One or two real things you've done that fit this job, with a number if you can.
- That your CV is attached, and that you're available for an interview.
- "Yours faithfully," then your name, phone and email.
Examples by job
Change every detail to your own. Never copy a number that isn't true for you.
Cashier
Subject: Application for Cashier – Thika Branch – Mercy Wanjiru
Dear Hiring Manager,
I am applying for the Cashier position at your Thika branch, advertised on your Facebook page. For the past 3 years I have worked as a cashier at a busy Thika supermarket, serving about 100 customers a day and balancing the till with no shortages on almost every shift. I also trained two new cashiers on the till and refunds.
My CV is attached. I am available for an interview at any time and can start immediately.
Yours faithfully,
Mercy Wanjiru
0712 345 678 | mercy.wanjiru@gmail.com
Driver
Subject: Application for Delivery Driver (BCE) – Brian Wafula
Dear Hiring Manager,
I am applying for the Delivery Driver position. I hold a valid driving licence class BCE and a PSV badge, and I have 6 years of driving experience on delivery and passenger routes in the North Rift with no accidents in the last 5 years. In my current job I deliver to 15 to 20 shops a day and hand in balanced delivery records every evening.
My CV and Certificate of Good Conduct are attached. I am available for an interview and a driving test at your convenience.
Yours faithfully,
Brian Wafula
0712 345 678 | brian.wafula@gmail.com
Nurse
Subject: Application for Registered Nurse – Ref: HN/RN/04 – Grace Achieng
Dear Hiring Manager,
I am applying for the Registered Nurse position, reference HN/RN/04. I am a Kenya Registered Community Health Nurse with a valid Nursing Council of Kenya licence and 2 years of experience in a busy outpatient and maternity unit, where I triaged about 40 patients a shift and supported over 150 deliveries.
My CV, practising licence and academic certificates are attached as one PDF, as the advert requested. I am available for an interview at your convenience.
Yours faithfully,
Grace Achieng
0712 345 678 | grace.achieng@gmail.com
Teacher
Subject: Application for Mathematics and Physics Teacher – Samuel Kiprono
Dear Principal,
I am applying for the Mathematics and Physics teaching position advertised by your school. I hold a Bachelor of Education (Science) and TSC registration, and I have taught Mathematics and Physics for 3 years. Last year my Form Four Mathematics class improved its mean score from 4.2 to 5.6, and I run the school's science club.
My CV and certificates are attached. I am available for an interview and a lesson observation at your convenience.
Yours faithfully,
Samuel Kiprono
0712 345 678 | samuel.kiprono@gmail.com
Office assistant
Subject: Application for Office Assistant – Faith Mutua
Dear Hiring Manager,
I am applying for the Office Assistant position advertised on BrighterMonday. I have a Certificate in Business Administration and 18 months of experience as a receptionist and office assistant at a law firm in Machakos, where I managed the diary for 3 advocates, handled about 50 calls a day and kept the client files up to date.
My CV is attached. I am available for an interview at any time.
Yours faithfully,
Faith Mutua
0712 345 678 | faith.mutua@gmail.com
Attachments
Attach your CV as a PDF named with your name. Only attach certificates or ID copies if the ad asks for them. If it says "one PDF", combine everything into one file.
If they ask for your expected salary
Give a range based on the job and your experience: "My expected salary is between KES 25,000 and 30,000."
Follow up once
If you hear nothing a week after the deadline, reply to your own email with one short, polite follow-up. Once is enough.
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